Digitizing Grayson Co. records

By: Mystic Matthews Email
By: Mystic Matthews Email

GRAYSON COUNTY, Tex. -- Boxes of records are stored in several buildings all over Grayson County. Now county commissioners say they have a plan to store those records more safely and efficiently.

The number is staggering: millions of documents, and there's just one problem -- Grayson County is running out of space.

So county commissioners say the solution is to get rid of that paperwork.

Before they can do that, they need to put a new system in place.

They've been piling up for at least the past fifty years if not longer, so the county commissioners have come up with a plan, digitizing all county records to minimize accumulation.

It includes legal papers and court documents, both of which the county has to keep.

The current retrieval system is also a daunting task. Digitizing would be a more efficient way to find records.

The county courthouse has boxes and boxes of records from throughout the years. In fact, they have them in buildings all over the county, including the justice center.

At the top of the courthouse, in the old jail, there is so much paperwork; they had to install steel beams so the shelving units wouldn't fall through the floor.

It’s a problem officials say would be eliminated by getting rid of the paper trail, but it’s not something that would happen overnight.

First, commissioners need to decide if the plan is affordable and can be put into place.

"It’s an ongoing process, and a project that would take 3-5 years to complete," said County Judge Drue Bynum.

The cost of the project is unknown, but county officials say it could be well worth it.

The commissioners are currently taking bids.

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